AI & Security
Secure handling of evidence uploads and files
Controls that protect evidence files, personal data, and audit trails.
Why this matters
Credible accreditation depends on consistent methods, clear decisions, and evidence that stands up to independent review. This publication translates essential expectations into practical steps so teams can prepare, communicate, and operate with confidence.
Key requirements and expectations
- Identify sensitive data and apply least-privilege access.
- Control third-party tools and integrations.
- Maintain incident response and recovery procedures.
- Prove security controls with evidence and testing.
- Restrict file types and verify file content.
- Store evidence with immutable identifiers.
- Log every access and change.
Evidence and records to prepare
- Security policies, access logs, and monitoring outputs.
- Risk assessments and vendor due diligence records.
- Incident response plans and tabletop exercises.
- Data retention and disposal procedures.
- Upload validation logs and access audit trails.
Common pitfalls to avoid
- Unmanaged access to evidence or applicant data.
- Vendor tools without contractual security controls.
- Incident response that is untested or outdated.
- Over-collection of data without a clear purpose.
- Allowing unrestricted uploads or shared folders.
Practical checklist
- Map data flows and classify sensitive records.
- Review vendor security controls and SLAs.
- Run incident response drills and update playbooks.
- Audit access permissions on a fixed cadence.
- Implement file verification and size limits.